Last Updated: February 11, 2026
Optima Office Inc. (“Optima,” “we,” “us,” or “our”), a California corporation, respects your privacy and is committed to protecting the personal information you share with us through our website, https://optimaoffice.argon-devsite.com/ (the “Site”). This Privacy Policy explains how we collect, use, disclose, and safeguard information from website visitors.
This Privacy Policy applies only to information collected through this website and does not apply to information collected through client engagements, employment relationships, or contractual services, which are governed by separate agreements.
1. Information We Collect
Information You Provide Voluntarily
We may collect personal information when you submit a form on our website, including:
- Name
- Company name
- Email address
- Phone number
- Any information you choose to include in a message or form submission
Our website forms include:
- A general contact form
- A lead magnet or consultation request form
We do not intentionally collect sensitive personal information, such as Social Security numbers, financial account numbers, payroll data, or health information, through our website.
Information Collected Automatically
When you visit our Site, we may automatically collect certain information through cookies, pixels and similar tracking technologies, including:
- IP address
- Browser type and device information
- Pages visited and time spent on the Site
- Referring URLs and general location data (city/state level)
This information is used for analytics and website performance purposes only.
2. Cookies and Tracking Technologies
Optima uses cookies and tracking technologies strictly for analytics and measurement purposes, including:
- Google Analytics (and future Google tracking tools)
- HubSpot tracking
- Meta (Facebook) Pixel
- LinkedIn Insight Tag
These tools help us understand how visitors interact with our website so we can improve content, usability, and performance. We do not use cookies for behavioral profiling or sell data derived from cookies.
You can control or disable cookies through your browser settings. Disabling cookies may impact certain Site functionality.
By continuing to use our Site, you consent to our use of cookies as described in this Policy, unless you disable cookies through your browser settings.
3. How We Use Your Information
We use information collected through the Site to:
- Respond to inquiries and requests
- Schedule consultations or meetings
- Deliver requested content or resources
- Send marketing, educational, or informational emails
- Improve website functionality and user experience
- Analyze website traffic and engagement
We may send emails to the following groups where legally permitted or with consent.:
- Clients
- Prospective clients
- Leads
- Newsletter subscribers
- Internal team members (administrative communications)
You may opt out of marketing emails at any time by using the unsubscribe link included in our communications.
4. Sharing of Information
Optima Office Inc. does not sell personal information.
We do not share personal information with third parties for their own marketing purposes.
We may share information with trusted service providers that support our operations, such as:
- CRM and marketing platforms (e.g., HubSpot)
- Website hosting and analytics providers
These service providers are permitted to use information only as necessary to perform services on our behalf and are subject to confidentiality obligations.
5. Data Security
We implement reasonable administrative, technical, and organizational safeguards designed to protect personal information collected through our website. While no method of transmission or storage is 100% secure, we take appropriate measures to reduce risk and protect against unauthorized access, disclosure, or misuse.
6. Data Retention
We retain personal information collected through the Site only for as long as reasonably necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
7. California Privacy Rights (CCPA / CPRA)
If you are a California resident, you have certain rights regarding your personal information, including the right to:
- Know what personal information we collect and how it is used
- Request access to or deletion of your personal information
- Correct inaccurate personal information
- Opt out of the sale of personal information (note: Optima does not sell personal information)
- Not be discriminated against for exercising your privacy rights
To exercise any of these rights, please contact us via email with the subject line “Privacy Rights Request.”
8. Children’s Privacy
Our Site is not intended for children under the age of 13 (or the minimum age required by applicable law) and we do not knowingly collect personal information from children.
9. Third-Party Links
Our Site may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites. We encourage visitors to review the privacy policies of any third-party sites they visit.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. Updates will be posted on this page with a revised “Last Updated” date.
11. Governing Law
This Privacy Policy is governed by the laws of the State of California, without regard to conflict of law principles.
12. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
Optima Office Inc.
Address: 5151 Shoreham Pl #260, San Diego, CA 92122
Phone: (858) 283-1234
Email: info@optimaoffice.com