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Accounting, HR, and Recruiting – All Simplified.

Articles

March 21, 2024

Post-Pandemic, Some Employers Let Parents Bring Their Babies to Work
March 21, 2024

Post-Pandemic, Some Employers Let Parents Bring Their Babies to Work

Children in the workplace. Human resources practices. HR policy …
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March 20, 2024

Conflict happens. Here’s how to get better at dealing with it.
March 20, 2024

Conflict happens. Here’s how to get better at dealing with it.

Conflict in the workplace happens. Having an expert HR team to help can save your …
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February 21, 2024

A Guide to Managing HR in Your Startup
February 21, 2024

A Guide to Managing HR in Your Startup

Expert advice on managing HR in startups, emphasizing compliance, company culture, recruiting, outsourcing, flexibility, and …
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February 14, 2024

The Importance of Cutting Operational Costs
February 14, 2024

The Importance of Cutting Operational Costs

Cutting operational costs is crucial for small businesses to increase profits. Contact Optima for a …
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January 31, 2024

Optima Office Featured in Headliner News
January 31, 2024

Optima Office Featured in Headliner News

Optima Office is featured in Headliner News, highlighting their commitment to work-life balance and inclusive …
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January 25, 2024

Award: SDBJ Women of influence in Accounting & Finance 2024
January 25, 2024

Award: SDBJ Women of influence in Accounting & Finance 2024

Congratulations to Jennifer Barnes for being included in SDBJ’s 2024 Women of Influence in Accounting …
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January 24, 2024

Top 5 Wellness Programs That Nobody Talks About
January 24, 2024

Top 5 Wellness Programs That Nobody Talks About

Discover the top 5 wellness programs that can enhance employee well-being and productivity in your …
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January 17, 2024

Consequences Of Avoiding Conflict in the Workplace
January 17, 2024

Consequences Of Avoiding Conflict in the Workplace

Avoiding conflict in the workplace can lead to lower productivity and morale. Learn how to …
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January 10, 2024

Top 5 Trends in Accounting for 2024
January 10, 2024

Top 5 Trends in Accounting for 2024

Discover the top 5 trends in accounting for 2024, including the integration of AI, the …
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January 5, 2024

California’s New Cannabis Law and Its Impact on the Workplace
January 5, 2024

California’s New Cannabis Law and Its Impact on the Workplace

Assembly Bill 2188 protects employees from disciplinary actions for off-duty cannabis use, but there are …
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December 19, 2023

From Rebellious Teen to Business Woman of the Year
December 19, 2023

From Rebellious Teen to Business Woman of the Year

Discover the inspiring journey of Jennifer Barnes, CEO of Optima Office, from rebellious teen to …
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December 13, 2023

Give the Gift of Financial Insight
December 13, 2023

Give the Gift of Financial Insight

Enhance your financial management with Optima’s comprehensive financial assessment service. 20% discount until 12/31/2023. Schedule …
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December 4, 2023

What the Optima Team is Doing for the Holidays
December 4, 2023

What the Optima Team is Doing for the Holidays

Discover how the team at Optima is celebrating the holiday season! From wine tastings to …
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November 22, 2023

Year-End Planning with Optima’s Expertise
November 22, 2023

Year-End Planning with Optima’s Expertise

Let Optima Office guide you through the maze of year-end tasks and ensure your financials …
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November 15, 2023

Optima’s CEO Recognized as Most Influential People in SDBJ
November 15, 2023

Optima’s CEO Recognized as Most Influential People in SDBJ

Optima’s CEO, Jennifer Barnes, has been recognized as one of the Most Influential People in …
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November 8, 2023

Why Your Business Needs Fractional Bookkeeping Services
November 8, 2023

Why Your Business Needs Fractional Bookkeeping Services

Discover the benefits of fractional bookkeeping services – from cost savings to access to expertise, …
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November 7, 2023

Optima Office Advocates for Family-Friendly Workplace
November 7, 2023

Optima Office Advocates for Family-Friendly Workplace

Optima Office advocates for a family-friendly workplace by allowing employees to bring their infants to …
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November 3, 2023

Decision Time: Stop or Go?
November 3, 2023

Decision Time: Stop or Go?

Establishing an equitable recruiting and hiring process is vital in today’s talent-driven market. …
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November 1, 2023

Optima Earns SDBJ Fastest Growing Private Companies
November 1, 2023

Optima Earns SDBJ Fastest Growing Private Companies

For the second consecutive year, Optima Office has been recognized as one of the fastest-growing …
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October 31, 2023

Navigating the Search for Reliable Accounting
October 31, 2023

Navigating the Search for Reliable Accounting

If you’re considering the use of outsourced accounting solutions, the task of finding the right …
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October 27, 2023

A Guide to Fair Recruitment Practices from Industry Leaders
October 27, 2023

A Guide to Fair Recruitment Practices from Industry Leaders

Establishing an equitable recruiting and hiring process is vital in today’s talent-driven market. …
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October 23, 2023

7 Personalized Approaches to Boost Morale and Retention
October 23, 2023

7 Personalized Approaches to Boost Morale and Retention

Navigating the challenges of dwindling employee motivation is a top concern for organizations today …
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October 20, 2023

Six Common Accounting Pitfalls in San Diego’s Small Business Scene
October 20, 2023

Six Common Accounting Pitfalls in San Diego’s Small Business Scene

potential pitfalls of short-term thinking in outsourced human resource management, highlighting how such an approach …
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October 17, 2023

Optima Earns SDBJ Best Places to Work Award!
October 17, 2023

Optima Earns SDBJ Best Places to Work Award!

At Optima Office, we are delighted to share that we have been recognized by the …
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October 13, 2023

Optima Office Earns BBB4Good Verification
October 13, 2023

Optima Office Earns BBB4Good Verification

Celebrate National HR Professionals Day with Optima! Our dedicated HR team is your trusted partner …
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October 11, 2023

12 Entrepreneurs Share Their Blueprint for Graduate Success
October 11, 2023

12 Entrepreneurs Share Their Blueprint for Graduate Success

Every group of graduates faces a different job market, influenced by shifting economic, technological, and …
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October 9, 2023

Why Short-Term Thinking Can Lead to Long-Term Failures in Outsourced Human Resource Management
October 9, 2023

Why Short-Term Thinking Can Lead to Long-Term Failures in Outsourced Human Resource Management

Balancing immediate needs with long-term goals is crucial, especially when outsourcing HR responsibilities. Learn the …
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October 4, 2023

Cultivating Trust as an Entrepreneur
October 4, 2023

Cultivating Trust as an Entrepreneur

As a new entrepreneur, you’ll want to make sure your customers know they can trust …
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October 1, 2023

Why Your Business Needs More Than Just a Bookkeeper
October 1, 2023

Why Your Business Needs More Than Just a Bookkeeper

Discover why your business needs more than just a bookkeeper for accurate financial management and …
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September 28, 2023

Top HR Challenges and How Outsourced Human Resource Management Services Can Solve Them
September 28, 2023

Top HR Challenges and How Outsourced Human Resource Management Services Can Solve Them

Learn about the top HR challenges and how Optima’s outsourced human resource management services provide …
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September 26, 2023

National HR Professionals Day
September 26, 2023

National HR Professionals Day

Celebrate National HR Professionals Day with Optima! Our dedicated HR team is your trusted partner …
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September 19, 2023

Client Spotlight: VECKTA
September 19, 2023

Client Spotlight: VECKTA

VECKTA Corporation has earned a spotlight in the San Diego Business Journal for its innovation …
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September 6, 2023

Serving Clients Remotely with Outsourced Human Resources Management
September 6, 2023

Serving Clients Remotely with Outsourced Human Resources Management

Outsourced HR management services are a game-changer for businesses seeking to streamline their HR processes …
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September 1, 2023

September Team Spotlight: Meet Scott Bullock
September 1, 2023

September Team Spotlight: Meet Scott Bullock

Meet Scott Bullock, a Human Resources Manager with over 12 years of experience in the …
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August 23, 2023

Overcoming the Stigma of Outsourcing Your Accounting
August 23, 2023

Overcoming the Stigma of Outsourcing Your Accounting

By dispelling the myths around outsourcing, we can create greater levels of understanding and open …
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August 18, 2023

Optima Office Ranks No. 2538 on the 2023 Inc. 5000
August 18, 2023

Optima Office Ranks No. 2538 on the 2023 Inc. 5000

Inc. revealed today that Optima Office ranks No.2538 on the 2023 Inc. 5000, its annual …
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August 9, 2023

Unlocking Nonprofit Potential: The Power of Social Engagement for Amplifying Impact
August 9, 2023

Unlocking Nonprofit Potential: The Power of Social Engagement for Amplifying Impact

Social engagement allows nonprofits to build true connections with supporters, foster a community, and inspire …
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July 31, 2023

Partner Spotlight: Jailbreak Leadership
July 31, 2023

Partner Spotlight: Jailbreak Leadership

Jailbreak Leadership is all about unlocking the full potential of the teams in your business. …
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July 26, 2023

Navigating California’s Employment Laws: Essential HR Support for Your Business
July 26, 2023

Navigating California’s Employment Laws: Essential HR Support for Your Business

Navigating complex employment laws, including reporting time pay and paid sick leave. Optima Office offers …
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July 11, 2023

Curb Quiet Quitting With The Power of Stay Interviews
July 11, 2023

Curb Quiet Quitting With The Power of Stay Interviews

Retaining talented employees is crucial to a company’s success. Learn the value of Stay Interviews …
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June 28, 2023

Banking Smarter: Strategies for Financial Optimization
June 28, 2023

Banking Smarter: Strategies for Financial Optimization

Secure a strong financial future for your business with these banking and cash management strategies …
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June 15, 2023

Optima Office Featured in WomenLEAD Magazine
June 15, 2023

Optima Office Featured in WomenLEAD Magazine

WomenLEAD Magazine published an article and podcast highlighting role as CEO of an outsourced Accounting …
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May 31, 2023

May Client Spotlight: Simply Luxe
May 31, 2023

May Client Spotlight: Simply Luxe

Simply Luxe: Southern California’s premier design-focused organizing firm. Bringing simplicity and luxe to everyday spaces. …
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May 25, 2023

Want To Succeed As An Entrepreneur? 14 Traits To Cultivate Now
May 25, 2023

Want To Succeed As An Entrepreneur? 14 Traits To Cultivate Now

Unlocking the secrets to entrepreneurial success requires embracing specific traits that have proven to be …
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May 8, 2023

Nine Tips These Entrepreneurs Recommend To Any Young Woman Starting Her Own Business (And Why)
May 8, 2023

Nine Tips These Entrepreneurs Recommend To Any Young Woman Starting Her Own Business (And Why)

Members of Young Entrepreneur Council have experienced many of these hurdles and have overcome them …
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May 4, 2023

April Client Spotlight: BluecloudUSA
May 4, 2023

April Client Spotlight: BluecloudUSA

Meet BlueCloud Communications, a San Diego based telecommunications company providing customizable VoIP phone systems & …
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May 4, 2023

Six Mistakes Companies Make When Hiring—And What To Do Instead
May 4, 2023

Six Mistakes Companies Make When Hiring—And What To Do Instead

Even the most successful businesses don’t always get it right when they’re hiring new talent. …
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April 13, 2023

April Team Spotlight: Meet Amy Christensen
April 13, 2023

April Team Spotlight: Meet Amy Christensen

Amy’s position at Optima Office is Controller, and she has worked here since September of …
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March 28, 2023

March Team Spotlight: Meet John O’Dea
March 28, 2023

March Team Spotlight: Meet John O’Dea

John O’Dea is a Controller at Optima Office. He attained his Bachelor of Arts degree …
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March 23, 2023

March Client Spotlight: Surrogate Alternatives, Inc.
March 23, 2023

March Client Spotlight: Surrogate Alternatives, Inc.

SAI helps create families for individuals or couples suffering from fertility issues who wouldn’t be …
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March 23, 2023

Nine Ways to Ensure Your Job Candidates Have a Positive Hiring Experience
March 23, 2023

Nine Ways to Ensure Your Job Candidates Have a Positive Hiring Experience

Let’s explore nine ways for companies to ensure that those they are recruiting have a …
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February 28, 2023

February Client Spotlight: San Diego Parks Foundation
February 28, 2023

February Client Spotlight: San Diego Parks Foundation

The Parks Foundation’s Mission: To improve the quality of life for communities through equitable investments …
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February 21, 2023

9 Ways Any Business Can Improve The Quality of Their Video Marketing
February 21, 2023

9 Ways Any Business Can Improve The Quality of Their Video Marketing

Whether it’s a short ad for TikTok or a longer-form YouTube video, the quality of …
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February 14, 2023

2023 Workplace Law Forecast
February 14, 2023

2023 Workplace Law Forecast

There are new laws or rules employers in California need to be aware of. What …
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February 6, 2023

How To Use Data To Drive Business Forward In The New Year
February 6, 2023

How To Use Data To Drive Business Forward In The New Year

Entrepreneurship is a journey filled with obstacles that every hopeful business owner must defeat if …
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February 2, 2023

How a COO Can Be Integral to Successful Businesses
February 2, 2023

How a COO Can Be Integral to Successful Businesses

Learn about the benefits of having a Chief Operating Officer and how they can help …
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January 31, 2023

January Client Spotlight: Robolink
January 31, 2023

January Client Spotlight: Robolink

Robolink makes robotics kits for students so they can learn about the joys and wonders …
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January 27, 2023

HR Trends to Watch Out for in 2023
January 27, 2023

HR Trends to Watch Out for in 2023

There are many predictions that the Optima HR team has been staying on top for …
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January 19, 2023

Year-End Accounting Tips You Can Prepare To Implement Year Round
January 19, 2023

Year-End Accounting Tips You Can Prepare To Implement Year Round

Now that your year-end company holiday party is over, there are additional preparations you should …
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January 16, 2023

January Team Spotlight: Meet Diane MacPherson
January 16, 2023

January Team Spotlight: Meet Diane MacPherson

Diane’s official role at Optima Office is Staff Accountant/Bookkeeper. She started working at Optima just …
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Year End Accounting Checklist
Fractional CFO Guide
Financial Gap Assessment
Human Resources Download
Recruiting One-Sheet
WVPP Guide

Case Studies

January 8, 2026

The Right Financial Partner at the Right Time
January 8, 2026

The Right Financial Partner at the Right Time

HNM Systems is a woman-owned staffing and consulting firm on a mission to positively impact …

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November 11, 2025

Building Financial Clarity for Chicano Park Museum and Cultural Center
November 11, 2025

Building Financial Clarity for Chicano Park Museum and Cultural Center

Chicano Park Museum and Cultural Center (CPMCC) is a vibrant nonprofit that celebrates Chicano, Mexican-American, …

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September 16, 2025

The Smartest Thing Parley Labs Did Before Scaling
September 16, 2025

The Smartest Thing Parley Labs Did Before Scaling

Parley Labs develops secure, decentralized connectivity solutions designed for the most demanding environments. With deep …

Read More
September 16, 2025

Replacing Spreadsheets and Unlocking 85% Faster Reporting
September 16, 2025

Replacing Spreadsheets and Unlocking 85% Faster Reporting

Unified Orthopedics is a surgeon-focused orthopedic company delivering proven products, responsive clinical support, and a …

Read More
September 16, 2025

Cutting Month-End by 50% and Gaining Time to Make Better Decisions
September 16, 2025

Cutting Month-End by 50% and Gaining Time to Make Better Decisions

Approved Providers Network assists small and medium business owners across the country in managing their …

Read More
August 6, 2025

Navigating a Leadership Change & Uncovering $140K in Operational Potential
August 6, 2025

Navigating a Leadership Change & Uncovering $140K in Operational Potential

​Founded in 1925, Southwestern Yacht Club (SWYC) is one of San Diego’s oldest and most …

Read More
August 6, 2025

How Children’s Paradise Cut Prep Time by 50% and Cleared the Path to Growth
August 6, 2025

How Children’s Paradise Cut Prep Time by 50% and Cleared the Path to Growth

About Children’s Paradise Founded with the mission to provide high-quality early childhood education, Children’s Paradisehas …

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Resource Center

Explore our curated library of tools, tips, and insights designed to help you make smarter back-office decisions.

Articles

cost of outsourcing hr
October 2, 2025

Outsourcing HR: The Ultimate Cost Breakdown
October 2, 2025

Outsourcing HR: The Ultimate Cost Breakdown

Discover the true cost of outsourcing HR. Compare in-house vs. outsourced, understand pricing models, and …
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Diverse group of professional women smiling and collaborating around a laptop in a bright modern office, symbolizing teamwork and employee engagement.
October 1, 2025

The Employee Experience Is Your Real Competitive Advantage
October 1, 2025

The Employee Experience Is Your Real Competitive Advantage

Personalization at Scale In recent years, the line between departments once thought to be oil …

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talent acquisition
September 29, 2025

Talent Acquisition: The Ultimate Playbook for Modern Recruitment
September 29, 2025

Talent Acquisition: The Ultimate Playbook for Modern Recruitment

Master talent acquisition! Learn to build winning strategies, leverage tech, and attract top talent for …
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July 16, 2025

Senior Accountant: A Complete Guide to Their Role in Business Growth and Strategy
July 16, 2025

Senior Accountant: A Complete Guide to Their Role in Business Growth and Strategy

Growing businesses often turn to a senior accountant as their next financial hire after a …

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July 16, 2025

Now Hiring: Senior Accounting Manager (San Diego Hybrid)
July 16, 2025

Now Hiring: Senior Accounting Manager (San Diego Hybrid)

Join our team at Optima Office — where flexibility, impact, and leadership meet. Looking for …

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July 16, 2025

Costly Mistakes That Are Killing Businesses and How to Avoid Them
July 16, 2025

Costly Mistakes That Are Killing Businesses and How to Avoid Them

In the powerhouse roundup “Biggest Small Business Mistakes” on CarolRoth.com, 81 top business experts open …

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July 16, 2025

HR Compliance: A Key Component for Business Success
July 16, 2025

HR Compliance: A Key Component for Business Success

HR compliance plays a critical role in keeping your business protected and your team supported. …

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July 16, 2025

Now Hiring: Staff Accountant (San Diego Hybrid)
July 16, 2025

Now Hiring: Staff Accountant (San Diego Hybrid)

Join our team and build a career where flexibility and impact go hand in hand. …

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Case Studies

January 8, 2026

The Right Financial Partner at the Right Time
January 8, 2026

The Right Financial Partner at the Right Time

HNM Systems is a woman-owned staffing and consulting firm on a mission to positively impact …

Read More
November 11, 2025

Building Financial Clarity for Chicano Park Museum and Cultural Center
November 11, 2025

Building Financial Clarity for Chicano Park Museum and Cultural Center

Chicano Park Museum and Cultural Center (CPMCC) is a vibrant nonprofit that celebrates Chicano, Mexican-American, …

Read More
September 16, 2025

The Smartest Thing Parley Labs Did Before Scaling
September 16, 2025

The Smartest Thing Parley Labs Did Before Scaling

Parley Labs develops secure, decentralized connectivity solutions designed for the most demanding environments. With deep …

Read More
September 16, 2025

Replacing Spreadsheets and Unlocking 85% Faster Reporting
September 16, 2025

Replacing Spreadsheets and Unlocking 85% Faster Reporting

Unified Orthopedics is a surgeon-focused orthopedic company delivering proven products, responsive clinical support, and a …

Read More
September 16, 2025

Cutting Month-End by 50% and Gaining Time to Make Better Decisions
September 16, 2025

Cutting Month-End by 50% and Gaining Time to Make Better Decisions

Approved Providers Network assists small and medium business owners across the country in managing their …

Read More
August 6, 2025

Navigating a Leadership Change & Uncovering $140K in Operational Potential
August 6, 2025

Navigating a Leadership Change & Uncovering $140K in Operational Potential

​Founded in 1925, Southwestern Yacht Club (SWYC) is one of San Diego’s oldest and most …

Read More
August 6, 2025

How Children’s Paradise Cut Prep Time by 50% and Cleared the Path to Growth
August 6, 2025

How Children’s Paradise Cut Prep Time by 50% and Cleared the Path to Growth

About Children’s Paradise Founded with the mission to provide high-quality early childhood education, Children’s Paradisehas …

Read More
Year End Accounting Checklist
Fractional CFO Guide
Financial Gap Assessment
Human Resources Download
Recruiting One-Sheet
WVPP Guide

We believe that behind every successful
business is an “Optimal” Accounting, HR, and Operations team.